Oversight of the distribution and tracking of Patient Care Reports (PCRs) to and from EMS agencies comprises a large part of the deliverables required of all the Regional Program Agencies in New York State. The New York State Department of Health (NYSDOH) Bureau of Emergency Medical Services ( BEMS) requires that the Regional EMS Office inform them when certified ambulance or ALS First Response (ALSFR) agencies do not submit PCRs on a monthly basis.
REQUESTING RESTOCK OF PCRs
Please note: it is highly recommended that you call the Regional EMS Office at 231-1616 to check on availability of PCR supplies. Prehospital Care Reports, Continuation Forms, and BLS First Responder (BLSFR) forms can be picked up 8:30 am to 5:00 pm at:
If alternative pick-up times are needed, Agency Officers must call the Regional EMS Office at 914-231-1616 to make other arrangements.
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Par values per package:
VERSION 5 PCRs
The NYS DOH Bureau of Emergency Medical Services requires the use of the Version-5 New York State Prehospital Care Report (PCR) (DOH 3283). Agencies should not be using any form other that the Version-5 PCRs.
Any services still in possession of earlier forms should contact the Regional Office as soon as possible to make arrangements to return these PCRs.
NYS DOH has issued a policy providing instructions for the completion of the Version-5 PCRs.
All agencies should ensure that their providers have been in-serviced as to the changes in format between the Version-5 and Version-4 PCRs outlined in the policy statement.
PCR USE AND STORAGE
The New York State Department of Health (NYS DOH) EMS Bureau has policies that affect the use and storage of PCRs:
REGIONAL PCR SUBMISSION
All PCRs should be screened by the agency prior to submission to the Regional EMS Office for Quality Assurance/ Quality Improvement (QA/QI) purposes. When PCRs are received by the Regional EMS Office, the PCRs are screened again for completion of data points designated by NYSDOH BEMS.
PCRs missing the following information will be returned to the agency for correction and resubmission:
Per NYS DOH EMS Bureau, any corrections made to a PCR after it's submission should be in a different color ink, dated and marked with the initials of the person who supplied the information.
REGIONAL PCR FORMS
PCR CODES / RESOURCE GUIDES
If there are any questions regarding the materials provided or your agency needs more PCRs, please contact the EMS Office at (914) 231-1616 or email firstname.lastname@example.org .